Contractor using laptop

How contractors can use digital tools to improve business efficiencies

27 February 2023    |    By: Nathan Bentley

As a contractor, you are busy. Your job is never done, and you're often juggling multiple projects at once. You need to find ways to boost efficiency in your business so you can make more money and spend less time on administrative tasks that don't add value for your clients.

If this sounds like you, then read on: In this post we'll outline some common digital tools that contractors are using today to help improve efficiencies within their operations—and give them more time for the important jobs at hand!

Technology is changing the way we live, work and communicate. It is also changing the way contractors operate their businesses.

This can be seen in various ways:

  • Contractors are using software to manage their project portfolios rather than pen and paper solutions. This allows them to be more efficient with their time, as they don’t need to spend hours calculating values manually or performing manual workarounds when things go wrong.
  • Contractors are using mobile devices for field inspections, which means that they no longer need to inspect sites in person every day throughout a project lifecycle (the same applies for submitting reports). Instead of having multiple people inspecting sites on foot every day, one person can use an app on their tablet computer and walk around each site remotely (or via drone).

While there are several benefits of using digital technology for contractors, the most important one is that it can help create efficiencies throughout business processes, giving contractors more time to focus on the important jobs at hand. Let's look at some of these ways:

  • Digital technology can improve communication and collaboration. This is especially beneficial if you have remote workers who need to be in touch with you or client sites as much as possible.
  • Use email templates so you don't have to create new ones every time someone emails you a question or request for information. You'll save time by having everything ready-to-go in advance and saving yourself time each day!
  • Automate repetitive tasks through software like Zapier and IFTTT (if this then that) so they're done automatically when needed rather than needing someone else's involvement.

Tradesman and contractors are always on the go. Finding ways to make operations run smoother and more efficiently can help get jobs done faster and save time, money, and resources along the way.

Digital platforms play a big role in this efficiency. Contractors can set up digital systems that will help them stay organised when it comes to scheduling projects, making sure their teams have what they always need (including equipment), tracking hours worked by people on site—the list goes on!

In addition to being efficient with time and money (and resources), contractors who use these tools are also able to be more accurate when it comes down to billing clients for their services because they're able to track exactly how much work has been done over time  as well as any other materials used during construction activities - you name it!

In addition to helping contractors improve efficiencies, technology can also help a contractor better manage customers, from how they are acquired to how well serviced they are after the work is completed. Customer service is the key to keeping customers happy, and it's an important part of what makes your business stand out from the crowd.

Using cloud-based, digital tools for invoicing and keeping financial records can calculate how much money you're making on a job to how much you're spending on it.

As an example, using cloud-based tools for invoicing allow you to keep track of who has paid and who hasn't, so that all the payments are accounted for. You'll also be able to see which customers are taking too long to pay, so that you can take action if necessary. Another benefit is that these systems automatically generate reminders when payments are overdue, saving time from having to do this manually. This way, contractors don't have to worry about if they've been paid enough by their clients—the software does it for them!

Contractors are seeing the benefit of using technology in their business models, but many still need more guidance in finding the right tools to boost efficiency.

Here are three steps for contractors to identify and implement the right digital tools for their business:

  1. Know your needs - Evaluate your workload and make a list of what you need help with, whether that’s managing enquiries or reviewing quotes.
  2. Satisfy identified needs - Look at how each tool can fulfil those needs—and only those needs! Your goal is not to be overwhelmed by an avalanche of alerts and notifications; instead, it should be to have all relevant information available when you need it most.
  3. Implement with confidence and caution - Most businesses start small with one or two new programs before adding more functionality over time; this allows them to understand where each tool fits into their workflow so there isn't any confusion about what goes where (or why). It may also allow them room for expansion down the road if necessary.

There are many ways that digital technology can help contractors be more efficient with their time and money. For example, some software will help you manage customer relationships. This is important because having a consistent process for managing your customers' needs will leave them satisfied and likely to refer business to the company in the future. Plus, it's easy to get overwhelmed when companies have a lot of clients or regular customers who come back every year or so; it's much easier if there's an automated system that manages this process for you!

Other software programs can help keep track of financial records as well as customer invoices so that nothing gets lost along the way. This means no more late payments or forgotten contracts—you'll always know exactly where everything stands at any given moment. Another great benefit is that this type of tool prevents human error from happening too often (or ever!) which could result in costly mistakes down the road!

If you’re looking to improve your business, then it's time to consider using digital tools. There are many options out there that can help contractors streamline processes and save money but finding the right ones can be tricky. Always make sure you're getting the best value by comparing different cloud-based platforms before making a decision on which one is right for your needs.
Nathan Bentley
Article by
Nathan is a content writer at Premierline with over 5 years’ experience, specialising in news and current affairs which impact small businesses across various industries. Nathan is passionate about discussing topics that affect the workplace, covering everything from human resources, to emerging and disruptive technologies. In the past, Nathan has written for a number of different businesses, working within a wide range of industries from financial technology to hospitality and even men’s fashion.
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